> ## Documentation Index
> Fetch the complete documentation index at: https://docs.shopwrk.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Track film inventory and shop materials in ShopWrk

> Monitor your PPF, window tint, ceramic coating, and vinyl stock levels, get low-stock alerts, manage your film catalog, and run material usage reports.

ShopWrk's inventory module keeps your shop stocked and accountable. You can track how much film and material you have on hand, receive alerts before you run out, manage your film catalog, and review usage and cost reports — all from the **Inventory** page in the sidebar.

The inventory page is organized into four tabs: **Overview**, **Stock**, **Catalog**, and **Reports**.

## Overview

The Overview tab gives you a snapshot of your inventory health:

* Total stock items and current quantities
* Estimated inventory value
* Usage over the last 30 days
* Low-stock and critical-stock alerts
* Recent transactions
* Usage trend chart

<Tip>
  Check the Overview tab at the start of each week to catch anything running low before it affects your jobs.
</Tip>

## Stock

The Stock tab shows every item in your inventory with its current quantity, status, film type, and brand.

### Adding stock

<Steps>
  <Step title="Open Add Stock">
    On the Stock tab, click **Add Stock** in the top-right corner.
  </Step>

  <Step title="Select a film from the catalog">
    Choose a film from your catalog. The catalog entry fills in the film type, brand, and unit automatically.
  </Step>

  <Step title="Enter the quantity">
    Enter the amount you're adding (in rolls, linear feet, or whatever unit the film uses).
  </Step>

  <Step title="Confirm">
    Submit the form. The new stock appears in your inventory and the transaction is logged.
  </Step>
</Steps>

### Stock statuses

| Status   | Meaning                                            |
| -------- | -------------------------------------------------- |
| Normal   | Quantity is above your low-stock threshold         |
| Low      | Quantity has dropped below the low-stock threshold |
| Critical | Quantity is at or near zero                        |

### Low-stock alerts

When an item falls to low or critical status, ShopWrk highlights it in the Overview tab and shows a warning in the stock list. You can set per-item thresholds in the item detail.

<Note>
  Low-stock thresholds are configurable per item. Go to the item's detail view to set the quantity at which an alert should trigger.
</Note>

### Filtering stock

Filter the stock list by film type (PPF, Tinted PPF, Window Tint, Ceramic Coating), brand, or status. Use the search box to find a specific product by name.

## Catalog

The Catalog tab is your reference library of films and materials. Each catalog entry defines a product — brand, film type, dimensions, and pricing — independent of how much stock you currently have.

### Why the catalog matters

Catalog entries are the source of truth for product information. When you add stock, you pick from the catalog so that product names and specs stay consistent across all your inventory transactions and reports.

ShopWrk ships with a pre-seeded catalog of common PPF, window tint, and ceramic coating products. You can add custom entries for products specific to your shop.

### Adding a custom catalog entry

<Steps>
  <Step title="Open the Catalog tab">
    Navigate to **Inventory → Catalog**.
  </Step>

  <Step title="Add a new entry">
    Click **Add Film** and fill in the product name, brand, film type, and any pricing details.
  </Step>

  <Step title="Save">
    The entry is now available when adding stock or building job estimates.
  </Step>
</Steps>

## Approval-based adjustments

When a technician deducts material from inventory during a job, ShopWrk can require an owner or admin to approve the adjustment before it's applied. This gives you a checkpoint to catch errors or unauthorized usage.

Pending approvals appear as a banner at the top of the Inventory page. Click it to go to the **Approvals** view and review each pending deduction.

<Warning>
  If you have pending approvals, your stock quantities won't reflect those deductions until they're approved or rejected. Check the approvals queue regularly to keep your numbers accurate.
</Warning>

<Steps>
  <Step title="Review the request">
    Open a pending approval to see which item was deducted, by how much, who submitted it, and the associated job.
  </Step>

  <Step title="Approve or reject">
    Click **Approve** to apply the deduction, or **Reject** to dismiss it without changing the stock count.
  </Step>
</Steps>

## Reports

The Reports tab gives you three analytical views of your inventory over a selected date range (7 days, 30 days, 90 days, or 1 year).

<AccordionGroup>
  <Accordion title="Usage report">
    See which materials were consumed, how much was used per film type or brand, and how usage breaks down across jobs. Filter by film type and brand to zero in on specific products.
  </Accordion>

  <Accordion title="Cost analysis">
    Understand the cost of materials consumed during the period. Useful for calculating job profitability and budgeting for restocking.
  </Accordion>

  <Accordion title="Waste report">
    Track material that was logged as waste — offcuts, defective rolls, or installation errors. Use this to identify where your shop can reduce material loss.
  </Accordion>
</AccordionGroup>

You can also export inventory data using the **Export** button at the top of the Inventory page.