> ## Documentation Index
> Fetch the complete documentation index at: https://docs.shopwrk.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Schedule staff, track time, and run payroll in ShopWrk

> Manage your team's weekly schedule, handle time-off requests, review timesheets, configure compensation, and run payroll — all from the Team page.

ShopWrk's Team module brings together everything you need to manage your staff — from setting recurring weekly schedules and approving time-off requests to reviewing individual timesheets and running payroll. All of this lives under **Team** in the sidebar.

The Team page is organized into four tabs: **Staff**, **Schedules**, **Timesheet**, and **Payroll**.

<Note>
  The Team page is only accessible to shop owners. Admin and Technician roles are redirected to the main dashboard.
</Note>

## Staff

The Staff tab shows every team member on your roster — active employees, pending invitations, and deactivated accounts.

<CardGroup cols={3}>
  <Card title="Active" icon="user-check" href="/features/team-scheduling#staff">
    Staff who are currently working and have access to ShopWrk.
  </Card>

  <Card title="Invited" icon="envelope" href="/features/team-scheduling#staff">
    Team members who have been sent an invitation but haven't accepted yet.
  </Card>

  <Card title="Deactivated" icon="user-minus" href="/features/team-scheduling#staff">
    Former employees whose accounts have been disabled.
  </Card>
</CardGroup>

### Roles

ShopWrk has three roles:

| Role       | Access                                                           |
| ---------- | ---------------------------------------------------------------- |
| Owner      | Full access including team management, payroll, and all settings |
| Admin      | Most features; cannot access owner-only settings or payroll      |
| Technician | Only their assigned jobs and their own timesheet                 |

### Inviting a team member

<Steps>
  <Step title="Click Invite">
    From the Staff tab, click **Invite Team Member**.
  </Step>

  <Step title="Enter their details">
    Provide the person's name, email address, and role.
  </Step>

  <Step title="Send the invitation">
    ShopWrk sends them an email with a link to set up their account. They appear as **Invited** until they accept.
  </Step>
</Steps>

## Schedules

The Schedules tab lets you define each team member's regular working hours and manage time-off requests.

### Weekly schedule

Each staff member can have a recurring schedule — the days and hours they're normally available. This schedule feeds into the calendar so you know who's in on any given day.

<Steps>
  <Step title="Open a staff member's schedule">
    On the Schedules tab, find the team member and click their row to expand their weekly schedule.
  </Step>

  <Step title="Set working hours">
    For each day of the week, set the start and end time or mark the day as off. Multiple shifts per day are supported.
  </Step>

  <Step title="Save">
    Click **Save Schedule**. Changes take effect immediately.
  </Step>
</Steps>

### Time-off requests

Staff can submit time-off requests, and managers can approve or deny them from the Schedules tab.

<Tabs>
  <Tab title="As a manager">
    Review pending requests in the **Time-Off Requests** section of the Schedules tab. Each request shows the staff member's name, the dates requested, and the reason. Click **Approve** or **Reject**.
  </Tab>

  <Tab title="As a staff member">
    Submit a time-off request from your own schedule view. Provide the start and end dates and an optional note. Your request will show as **Pending** until a manager reviews it.
  </Tab>
</Tabs>

## Timesheet

The Timesheet tab shows a weekly breakdown of hours worked by each team member, including clock-in/clock-out records and any job-specific time logs.

### Clock in and out

Staff can clock in and out directly from the ShopWrk dashboard. The Timesheet tab shows who is currently clocked in and their running time for the day.

### Job timers

When a technician is working a job, they can start a job-specific timer. This logs time against the job for accurate labor costing and gives you a real-time view of how long each job is taking.

### Weekly summary

The Timesheet tab shows:

* Total hours per staff member for the week
* Daily breakdown by day
* Clock-in and clock-out times
* Any gaps or missing entries

<Tip>
  Review timesheets weekly before running payroll to catch any missed clock-ins or discrepancies.
</Tip>

## Payroll

The Payroll tab is where you process pay runs for your team. It's only visible to shop owners.

### Compensation settings

Before running payroll, each staff member needs a compensation configuration. Go to **Team → Payroll** and open a team member's record to set:

* Pay type (hourly or salary)
* Pay rate
* Overtime rules (if applicable)

### Running payroll

<Steps>
  <Step title="Review the pay period">
    Open the Payroll tab and confirm the pay period dates are correct.
  </Step>

  <Step title="Review hours and earnings">
    ShopWrk pulls in approved hours from the timesheet. Review each team member's hours and calculated pay.
  </Step>

  <Step title="Make any adjustments">
    Add bonuses, deductions, or manual overrides if needed before finalizing.
  </Step>

  <Step title="Run payroll">
    Click **Run Payroll** to finalize the pay run. Each team member receives a paystub.
  </Step>
</Steps>

<Warning>
  Payroll runs cannot be undone. Review all hours and compensation settings carefully before clicking **Run Payroll**.
</Warning>

### Paystubs

After a payroll run, each team member's paystub is saved to their record. Owners can access historical paystubs from the Payroll tab at any time.